The Client Portal Wedding Photographers Actually Use
Contracts, invoices, shot lists, timelines, booking, questionnaires, photo & video gallery delivery, and client messaging — all in one link. Replace 6 tools with one.
14-day free trial · $0 today · Cancel anytime
Sound familiar?
You're managing 12 different email threads per client
Clients ask "where's my invoice?" for the third time
Your contracts live in Google Drive, payments in Venmo, files in WeTransfer
You send Pixieset links that expire, WeTransfer links that confuse clients, and pray they download before the link dies
Back-and-forth booking takes days. Three emails to confirm a date, two more to send a contract, one more for the invoice. A new client takes a week just to officially book.
Reviews slip through the cracks. You delivered amazing photos but forgot to ask. Meanwhile your competitor has 47 Google reviews and you have 8.
Up and running in minutes
Create a client in your dashboard, fill in their details and event date. Takes 30 seconds.
One private link. Your client accesses their contract, invoice, questionnaire, shot list, and gallery — no account needed.
Automated reminders fire before the wedding. When you're done shooting, upload your gallery and deliver with one click. Clients get notified, download their photos and videos, and leave you a review — all without you lifting another finger.
Everything a wedding photographer needs
No more juggling HoneyBook, Dropbox, Calendly, and email. PortalKit does it all.
One link, everything included
Every client gets a private portal: contract to sign, invoice to pay, questionnaire to fill, shot list to build, and gallery to download. One bookmarked URL, forever.
Full photo & video gallery delivery
Upload photos and videos, set a password, and deliver with one click. Clients favorite, download, and share from their private portal. Replaces Pixieset and Pic-Time — no extra subscription needed.
Wedding day tools no one else has
Shot list builder, vendor contact sheet, and day-of timeline with client approval. HoneyBook and Dubsado don't have any of these three features.
Get paid faster
Stripe invoices, reusable tip and payment links for travel fees and extras. Clients pay in one click — no Venmo, no awkward follow-ups.
Book clients on autopilot
Your public booking page with your availability and session types. Clients self-book, you get notified. Replaces Calendly — saves $12/month.
Proposals and packages with AI
Create Silver, Gold, Platinum packages. Send a proposal link. AI generates realistic pricing and copy for you. Clients pick a package and pay a deposit in one click.
Never miss a follow-up
Automated workflows send welcome emails, contract reminders, balance due notices, and review requests. Set it once — runs forever while you shoot.
Built for both of them
Bride AND groom get portal access. Both get notified on every contract, invoice, and message. Review requests go to Google, WeddingWire, and The Knot automatically after delivery.
Free tools for wedding photographers
No account needed. Use them now, save hours on every wedding.
Shot List Generator
Generate a complete wedding shot list in seconds. Customized to the venue, family size, and style.
Use free →Wedding Day Timeline Generator
Build a professional wedding day schedule in minutes. Share with your second shooter and clients.
Use free →Client Questionnaire Builder
Generate a custom wedding questionnaire to send clients before their session. Never miss important details.
Use free →Pricing Guide Generator
Create a professional pricing guide for your photography packages. Send it instead of a plain rate sheet.
Use free →Want these tools inside your client portal? Start your free trial →
Real results from real studios
I used to spend 45 minutes onboarding every new client across DocuSign, Honeybook, and email. Now I send one link. They sign, pay, and fill out their questionnaire in the same place. My clients think I run a much bigger studio than I do.
Switched from HoneyBook and immediately got back $52/month. The shot list builder and day-of timeline are features HoneyBook literally doesn't have. My second shooters stopped texting me "what's the schedule?" and my clients stopped emailing "where's the contract?"
The gallery delivery alone would have sold me. But the vendor contact sheet, timeline approval, and automated review requests after delivery — no other tool does all of that. My Google review count doubled in 2 months just from the automated ask.
Simple, honest pricing.
14-day free trial. $0 today. Cancel anytime before day 15 and pay nothing.
$348 billed annually · Save $120/year
- Unlimited client portals
- Photo & video gallery delivery
- Contracts with e-signatures
- Invoices & payment collection
- Shot lists, timelines & vendor sheets
- Booking page & proposal builder
- Embeddable lead capture form
- Automated workflows & review requests
- Tip & payment links
- AI contract & proposal generation
- White-label branding
- Priority support
$348/yr after 14 days · Cancel anytime · No surprises
Billed monthly · No long-term commitment
- Unlimited client portals
- Photo & video gallery delivery
- Contracts with e-signatures
- Invoices & payment collection
- Shot lists, timelines & vendor sheets
- Booking page & proposal builder
- Embeddable lead capture form
- Automated workflows & review requests
- Tip & payment links
- AI contract & proposal generation
- White-label branding
- Priority support
$39/mo after 14 days · Cancel anytime · No surprises
What you're replacing
Most photographers are paying $87+/mo for tools that don't talk to each other. PortalKit replaces all of them.
| Tool you're paying for | What it does | Typical cost | PortalKit |
|---|---|---|---|
| DocuSign | E-signatures & contracts | $15/mo | ✓ Included |
| Dropbox | File storage & delivery | $10/mo | ✓ Included |
| Calendly | Online booking & scheduling | $12/mo | ✓ Included |
| Stripe / PayPal fees | Payment collection | ~$15/mo | ✓ Included |
| HoneyBook / Dubsado | CRM & client management | $20/mo | ✓ Included |
| Pixieset / Pic-Time | Photo & video gallery delivery | $15/mo | ✓ Included |
| Total without PortalKit | $87+/mo | From $29/mo | |
PortalKit replaces all of them — including your gallery delivery platform. Save $58+/month and give clients a better experience with everything in one link.
Questions? We've got answers.
No. Clients access their portal via a private link — no signup, no password, no friction. They bookmark the link and come back anytime.
Yes. Contracts with e-signatures replace DocuSign. The booking page with your availability replaces Calendly. File delivery inside each portal replaces Dropbox. Most photographers cancel all three within their first month on PortalKit.
Yes — PortalKit includes a full gallery delivery system. Upload photos and videos, optionally set a password, and send your client a delivery notification with one click. Clients can view, favorite, and download everything from their private portal. No Pixieset or Pic-Time subscription needed.
PortalKit is built specifically for wedding photographers — not generic freelancers. That means shot list builders, day-of timelines with client approval, vendor contact sheets, and a client portal link that requires no account. One flat price, no per-seat fees, no feature tiers.
Yes. Add your logo, brand colors, and custom domain so the portal feels like yours.
We use Stripe under the hood. You connect your Stripe account and get paid directly — PortalKit never touches your money.
No limits. Unlimited clients on the Pro plan — 1 client or 100, same price: from $29/mo (annual) · $39/mo (monthly).
If your trial ends without an active subscription, your account is paused. Your data is never deleted — just resubscribe to pick up right where you left off.